Welcome to New Paris Applefest 2023! We are excited to have you a part of our food vendor applicants. Please read the following guidelines and fill out the online form below, or click here for a pdf application.
Booth Size: Due to the nature of an outdoor festival, some booth spaces may be slightly smaller or larger due to the geographic space. Don’t see the booth size you need? Please call (937) 200-7277 for availability and pricing.
Tents: If using a portable/pop-up tent, you will be required to have each tent leg held down with at least 40 lb weights. Tent rental is available through Wolf Tent, LLC in Greenville, Ohio. Festival organizers will not be responsible for damaged tents.
Electric: There is very limited electric for craft vendors. Electricity requests from vendors that will be making their own crafts onsite will be considered. A request does not guarantee that electric will be available. The festival will notify vendors if they are approved for electric use.
Water: Water hookups are reserved for food vendors only and are limited in number. The festival will notify vendors if they are approved for a water hookup.
Trash: AppleFest will provide trash pick up to each vendors during the festival. Use of general festival trash cans is prohibited and reserved to use by festival attendees.
Insurance/Food License: A certificate of insurance and a valid food license are required for all food vendors. Please either provide copies of your certificates with your application or have them posted on your booth during the festival. For more information on Health Permits please contact the Preble County Health Department at 937-472-0087.
Set-Up: Vendors are permitted to set up on Thursday or Friday. For the safety of our guests, we ask that you are set up by 4:30 pm on Friday at the latest. Depending on size of set up you may be asked to set up on a certain day/time to best suit your setup needs.
Tear Down: All vendors must be set up during festival hours unless prior arrangements are made with the festival committee beforehand. There will be no refunds for pulling out early and future acceptance into the festival may be revoked if vendors pull out before the festival’s conclusion.
Campsites: The festival grounds do not have any spots for campers. If interested in camping, please contact Natural Springs Resort in New Paris for availability.
Animals: There will be NO animals, including dogs, permitted on the festival grounds due to liability reasons. Only fully documented ADA service animals will be permitted. Violators may be asked to leave without refund.
Vehicles: All vendors’ vehicles and unused trailers must be moved to designated parking before 4:30 pm Friday and are not permitted to be driven on festival grounds without permission thereafter. No golf carts are permitted on festival grounds by vendors at any time without prior permission from the festival committee head.
Refunds: There will be NO refunds of vendor fees after July 1, 2023.
Security: The grounds are patrolled by New Paris Police during festival hours. There will be overnight security at AppleFest. Each vendor is responsible to secure their booths and the AppleFest will not be liable for any vandalism or theft occurring during vendors’ participation in the festival.